Maintenance management software
Simplify every task with maintenance management software built for enterprises
Connect your teams, systems, and compliance processes with mobile-first maintenance platform that automates tasks, dispatch, reporting, and field collaboration, at scale, across every site.
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Trusted by the world’s largest property operations
firms
Maintenance workflow automation
Customize your maintenance workflows to match business needs
Facilio’s low-code platform lets you design, adapt, and automate all types of maintenance workflows, fast, flexible, and code-free.
Automate SLAs, escalations, and approvals based on asset type, task status, or urgency.- Build multi-stage workflows with custom triggers, task logic, and asset-specific routing.
- Standardize reactive, preventive, and condition-based flows across locations and teams.
Smart maintenance scheduling & dispatch
Optimize maintenance scheduling with intelligent task assignment
Facilio’s dynamic scheduling matches tasks to skill, tracks crews, optimizes shifts, and boosts resource use everywhere.
- Auto-assign jobs by specialization, shift, location, and real-time availability for faster response and fewer overlaps.
- Flag overlaps, optimize crew routes, and reschedule in real time to prevent missed or duplicate work.
- Schedule tasks by usage, condition, or calendar rules across shifts, territories, and asset types.
Maintenance Reporting & Analytics
Make smarter maintenance decisions with real-time insights
Facilio provides customizable dashboards and advanced analytics, surfacing actionable insights for every stakeholder, from field teams to the C-suite.
- Monitor MTTR, SLA compliance, and spend across teams, sites, vendors, and asset classes.
- Drill into root causes and performance trends to improve tactics and reduce repeat issues.
- Share role-based dashboards and reports instantly for aligned, transparent operations.
Mobile maintenance management app
Empower the field team to manage all tasks from any location
With a mobile maintenance tracking system, your team can update work orders, log issues, and stay synced across every site.
- Access work orders, asset history, and checklists from any device, online or offline.
- Scan QR codes and get push alerts for urgent tasks, priority shifts, or reassigned jobs.
- Log photos, notes, and updates in real time to improve accuracy and accountability on site.
Maintenance workflow integration
Connect inventory, assets and building systems to your workflows
Facilio’s building maintenance management software unites your maintenance data, assets, and building systems for streamlined workflows and instant collaboration.
- Sync inventory, asset, and task data without delays, missed updates, or manual entry.
- Auto-trigger jobs from BMS, sensors, or usage thresholds using live asset and condition data.
- Integrate ERPs and tools via open APIs & centralize alerts, approvals, and updates in one place.
Maintenance Compliance Monitoring
Ensure every task meets SLA and compliance standards automatically
Facilio’s maintenance planning software that embeds SLA and compliance steps into every workflow, ensuring audit-ready service.
- Track SLA performance in real time and trigger alerts when tasks risk breaching response times.
- Enforce safety and compliance steps directly within workflows, no extra forms or side processes.
- Auto-generate audit logs and export-ready reports for internal reviews or external inspections.
Industries scaling with Facilio
Improve Compliance and Safety Across Healthcare Facilities
- Reduce critical asset downtimeAuto-detect equipment faults and trigger emergency work orders before care is disrupted.
- Maintain continuous complianceRun scheduled checks for med gas, fire safety, IAQ and store all logs for audits.
- Integrated compliance trackingMonitor temp, humidity, and air quality in real time across critical care spaces.
Healthcare
Education
Real Estate
Office Spaces
FM Service
Retail
Expertise across all maintenance strategies, built into one platform
Your operations need more than just one strategy. See how each of Facilio’s specialized maintenance software modules helps you run smarter, more resilient operations.
Success stories from portfolios powered by Facilio
“Facilio was our choice after evaluating multiple solutions because it was tailor-made to our requirements. They have been quick and prompt to support our team and are great with their after sales service which lacks in other solutions.”
Nuh Gulaid,
Executive Chairman, CIT300+
Sites managed2x
Reduced manual effort72%
Efficient compliance monitoring Company size
Enterprises
Industry
Facility services
cit
q3
cfs
Enterprise-grade security and compliance
Security and compliance you can count on
Built for critical infrastructure teams managing complex workflows, sensitive data, and strict regulatory requirements.
Bank-grade data security
Facilio uses end-to-end encryption, secure APIs, and role-based access controls so your data stays safe, always.
Audit-ready by design
Automatically log every inspection and action to meet OSHA, EHSC, FLSE, AICPA, and other regulatory standards.
Granular access control
Define custom user roles to restrict sensitive workflows and give each user the right level of access.
Maintenance shouldn’t be a patchwork of apps, emails, and spreadsheets. Run it all from one place with Facilio.
Book a demoFrequently Asked Questions
What is maintenance management software?
Maintenance management software is a digital tool that helps organizations plan, track, and optimize equipment maintenance. It centralizes data, streamlines tasks, and enhances asset performance, making maintenance more efficient and less expensive.
What are the different types of maintenance management software?
The types of maintenance management software are preventive, predictive, and reactive maintenance software. Each plays a key role:
- Reactive maintenance software: Helps teams respond quickly and efficiently to unexpected issues, ensuring minimal disruption.
- Preventive maintenance software: Schedules regular checks to fix issues before they become problems.
- Predictive maintenance software: Uses sensors and data to predict failures and prevent unexpected breakdowns.
What are the key features of maintenance scheduling software?
The best maintenance software should offer features like work order tracking, preventive maintenance scheduling, asset management, mobile access, reporting, and easy integrations. These capabilities help streamline operations, reduce downtime, and improve equipment reliability.
What are the cost-saving benefits of using maintenance software?
Maintenance scheduling software helps eliminate costly unplanned repairs, reduces downtime, increases asset lifespan, and optimizes inventory. Overall, these improvements lead to significant savings in labor, materials, and equipment replacement.
Are customizations important in maintenance software?
Customization allows the software to adapt to your unique workflows, industry standards, and reporting needs. With tailored fields, forms, and processes, your team works more efficiently and gets relevant insights, boosting productivity and satisfaction.
Why is real-time data important in maintenance tracking software?
Access to real-time data ensures you spot issues immediately, track asset health, and make informed decisions quickly. This reduces unexpected breakdowns and keeps operations running smoothly, ultimately saving time and money.
Can I integrate Facilio’s maintenance planning software with existing systems?
Yes. Facilio’s maintenance software easily integrates with asset management, inventory, ERP, and IoT systems using open APIs. This unifies your digital operations, so your team always has the data and automation they need.
How important is vendor support and training in maintenance software?
Strong vendor support and comprehensive training are critical for a smooth rollout and ongoing success. They help your team master the system faster, ensure you troubleshoot problems promptly, and maximize your return on investment.
