Maintenance management software
Effortless configuration, powerful automation – maintenance management made simple.
Keep assets running smoothly through their life, keep costs in check, and ensure compliance—all through a single platform that adapts to your needs.
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Trusted by the world’s largest property operations
firms
Powerful workflows
Configurable workflows that work exactly the way you want
Run maintenance operations your way. Customizable asset-based maintenance workflows and real-time MIS reporting mean you can skip the manual work and focus on what matters.
From automating reactive maintenance to condition-based work order approvals, Facilio covers everything to keep your operations running smoothly.
Automated work orders
Flexibility to operate - be it hard or soft services
No matter what the job is—complex repairs or routine tasks—Facilio lets you handle it all in one place.
Assign jobs, automate PPM, and track work order progress for all hard and soft services, keeping everything running without a hitch.
Safety and compliance
Prioritize safety and ensure compliance
Facilio effortlessly keeps you in line with any regulations you need to comply with. Safety plans are automatically mapped to every work order, so technicians are equipped with guidelines and can avoid risk.
Eliminate manual oversight and reduce compliance risks with customizable templates and checklists that keep your inspections error-free and on track.
360° asset lifecycles
Bring visibility and efficiency into asset management
Integrate easily with your existing BIM/data models to track and uncover a comprehensive view of your asset inventory.
Track real-time metrics like MTTR and lifecycle costs to get a complete view of asset performance. With this insight, you can make smarter decisions, extend asset life, and lower maintenance costs—across your portfolio.
“Facilio was our choice after evaluating multiple solutions because it was tailor-made to our requirements. They have been quick and prompt to support our team and are great with their after sales service which lacks in other solutions.”
— Nuh Gulaid
Executive Chairman, CIT
Executive Chairman, CIT
300+
Sites managed
Sites managed
2x
Reduced manual effort
Reduced manual effort
72%
Efficient compliance monitoring
Efficient compliance monitoring
Ready-to-deploy O&M efficiencies served with modularity
There is no one-size-fits-all solution when it comes to deploying a CMMS.
Pick and choose the modules you need to realise the true value of your properties.
Harness efficiency at scale and achieve operational excellence–across your portfolio
Book a demoFrequently Asked Questions
What is maintenance management software?
Maintenance management software is a tool that organizes and tracks maintenance activities for assets and equipment. It helps schedule preventive and reactive maintenance, manage work orders, monitor asset performance, and reduce downtime, ultimately improving efficiency and extending asset lifespan.With Facilio, maintenance management goes beyond basic asset management to unify real-time data across sites, enabling proactive decisions, streamlined vendor management, and easy compliance tracking—all on one platform.With intuitive tools for technicians and tenants alike, Facilio drives seamless collaboration, efficiency, and comfort across your operations.If you’re evaluating the best CMMS software for your organization, you might find our top CMMS software review + evaluation guide handy.
What is the difference between a CMMS and a standalone maintenance management software?
A Computerized Maintenance Management System (CMMS) represents an evolution of maintenance management software that takes on a more comprehensive approach. A connected CMMS like Facilio improves communication and transparency between stakeholders. It streamlines maintenance workflows, automates both routine and tasks, and empowers internal and external stakeholders with real-time insights. We recommend reading the eBook Evolution of CMMS, which talks about a radical new approach to O&M with Connected CMMS principles.
What is the scope of maintenance management system software?
Operations heads and managers typically use maintenance software to:
- Enhance asset reliability: Optimize planned maintenance schedules, automate routine tasks, and reduce paperwork, improving asset uptime and minimizing unexpected breakdowns.
- Lower maintenance costs: Reduce asset downtime and maximize asset lifecycle through preventive maintenance, directly impacting cost savings.
- Streamline on-demand work orders: Efficiently manage reactive work orders by capturing requests, prioritizing tasks, and ensuring timely resolution, minimizing disruption.
- Improve team coordination: Enable seamless communication and task tracking across teams, ensuring operational alignment and smoother workflows.
- Support data-driven decisions: Provide real-time, comprehensive visibility into asset health and maintenance metrics, enabling informed, strategic decision-making.
- Elevate tenant and occupant experience: Enable occupants to easily submit maintenance requests and receive status updates, fostering a responsive and comfortable environment.
What are the types of maintenance software?
Enterprise software for maintenance management differs based on the mode of deployment:
- Cloud solution: Being extremely accessible and flexible, it can be accessed online either through an app (if your provider offers one) or browser.
- On-premise software: This type of predictive maintenance solution is typically implemented locally on an organization’s servers.
- Mobile CMMS: This is a fast-growing maintenance software type that offers all stakeholders mobile access.
- SaaS: These maintenance systems are ready-to-use platforms that allow businesses of all sizes to manage their O&M operations.
How do Facilio handle stakeholder engagement?
Facilio’s Connected CMMS brings all stakeholders—occupants, technicians, vendors, and executives—together on a single platform, fostering informed collaboration and seamless operations.
- Occupants and Tenants: User-friendly portals allow easy request submissions and real-time updates, enhancing satisfaction.
- Vendors and Contractors: Streamlined workflows and centralized communication enable vendors to focus on efficient service delivery.
- Executives and Managers: Real-time dashboards and performance insights support data-driven decisions and energy benchmarking.
- Technicians: Automated work order assignments, mobile access to task details, and real-time updates help technicians stay efficient and organized, reducing downtime.
- Procurement Teams: Centralized asset data and maintenance histories support better purchasing decisions and vendor management, ensuring cost efficiency and inventory control.
What are some common challenges of implementing maintenance management system software?
Some common challenges in implementing maintenance software often include:
- Data migration: Transferring existing data to the new system.
- Change management: The biggest problem is getting people to abandon their old ways and embrace new software.
- Third-party integration: Ensuring that the maintenance management system of your choice plays well with your existing tech stack is hard.
- Customization: Configuring the software to meet specific organizational needs.
Why do CMMS implementations fail? How to prepare for a smooth transition?
CMMS implementations can fail due to a variety of reasons, including a lack of planning, broken/incomplete integrations, insufficient training, and poor communication.To ensure a successful CMMS implementation, it's crucial to have a clear strategy, provide adequate training and support to your team, and foster open communication throughout the process.From the lessons we have learned and stories we’ve witnessed, we have compiled 10 Steps for Successful CMMS Implementation: Best Practices and Pitfalls to Avoid.
Why choose Facilio over competitors?
Facilio provides a versatile, integrated solution that adapts to current needs and scales for the future.
- Unified Platform: Facilio consolidates assets, maintenance, work orders, and energy management, streamlining operations without multiple systems.
- Configurable Automation:Tailor workflows easily, enhancing flexibility and operational efficiency
- Real-Time Insights: IoT-driven data for proactive decision-making and optimized resource use.
- Stakeholder Engagement: User-friendly portals for technicians, managers, occupants, and vendors improve communication and satisfaction.
- Fast Implementation & Scalability: Quick deployment and a scalable design support growth and evolving needs.
- How Q3, a leading FM service provider delivers unparalleled service quality for clients
- AlTayer, UAE’s largest conglomerate, uses Connected CMMS to manage 1500+ tenants
