What are the major features of Connected CMMS?

Facilio’s Connected CMMS brings everything you need into one place. Think real-time insights, custom workflows, and mobile access—all seamlessly integrated. It helps you automate maintenance, track assets, and stay on top of work orders, giving you full visibility into your operations. It’s designed to be flexible and smart, ensuring your team works efficiently and you make better decisions—faster.

Does Facilio support HIPAA and OWASP compatibility?

Yes, Facilio helps you become HIPAA and OWASP compliant by providing robust security features and ensuring your data is handled with care. While Facilio isn’t solely built for healthcare, we take data security and compliance seriously across all industries. Our platform supports critical standards like ISO 55000 (asset management), ISO 45001 (occupational health and safety), and GDPR (data protection), making sure your operations are always secure and in line with the necessary regulations.

What makes Facilio Connected CMMS stand out from legacy CMMS?

Facilio isn’t just another CMMS, rather it's a connected CMMS platform. Unlike traditional systems that operate in silos, Facilio integrates everything from assets, and work orders, to maintenance schedules and reporting into one system. This gives you real-time insights, the ability to automate tasks, and the flexibility to scale across your portfolio. It’s smarter, faster, and built for growth while helping you make more informed decisions, every step of the way.

What kind of industries does the Connected CMMS support?

Facilio works across a wide range of industries, from commercial real estate to healthcare, education, retail, and manufacturing. Whether you manage a single building or a large multi-site portfolio, our platform adapts to your needs. It integrates with the systems you already use and can be customized to fit the unique challenges of your industry, making your operations smoother and more efficient.

How quickly can I deploy Facilio CMMS on my servers?

Facilio’s cloud-based CMMS is quick to deploy. Most of our clients are up and running in just a few weeks—not months. With pre-configured templates, hands-on support, and minimal IT involvement, you can be up and running fast, without the headaches. Whether you’re deploying on your own servers or the cloud, we make the setup process smooth and painless.

What types of integrations does your CMMS support?

Facilio plays well with others—whether it’s BMS, HVAC, ERP systems, or accounting tools. From big names like Honeywell, Siemens, and Salesforce to QuickBooks and Zoho, Facilio connects with the systems you already use. It lets you centralize your data, streamline workflows, and make everything work together seamlessly, so you can spend less time managing systems and more time driving results.

All-in-one CMMS software

Run your property portfolio from one AI-powered CMMS software platform

Name: Facilio - Computerized maintenance management system software
Rating: 4.7 (76 reviews)

Unify every team, system & process for maintenance operations on one computerized maintenance management system (CMMS) built for enterprises.

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Trusted by forward-thinking enterprises around the world

Driving efficiency and cost savings for leading enterprises globally

account_balance_wallet 62%

faster issue resolution achieved

hub 150+

enterprise clients worldwide

desktop_cloud 350M+

sq. ft. optimized end-to-end

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regions served across the world

Purpose-built CMMS for seamless workflows & zero legacy limitations

Go beyond basic maintenance with a powerful CMMS maintenance software. Facilio handles complexity that legacy tools can't touch or automate.

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Multi-Stakeholder Collaboration

Manage every site, team & task in one CMMS. Field techs, vendors & managers operate from synced data while systems update in real-time.

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Enterprise-Ready Deployment

Deploy your CMMS in weeks, not months, with our enterprise-grade onboarding, dedicated support. See measurable ROI from day one.

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No-Code Custom Workflows

Design and automate processes your way. Build workflows for approval, SLAs, and work orders instantly with low/no-code flexibility.

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Effortless System Integration

Connect your ERP, BMS, and IoT data seamlessly. Facilio's API-ready CMMS system integrates with your tech stack.

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Scalable, Data-Driven Control

Track KPIs, costs, and uptime with live dashboards with a modular, cloud-native CMMS that scales with you.

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Agentic AI Collaboration & Control

Empower teams with agentic AI that auto-process invoices, route service requests instantly & flag anomalies before breakdowns.

Every CMMS Feature You Need, Tailored to How You Work

Facilio delivers a complete maintenance management suite with flexibility to customize every process, workflow, and dashboard for Middle East portfolio requirements and standards.

Work order management

Simplify work order workflows with end-to-end automation

Automate work order creation, assignment, and completion within your CMMS maintenance software with real-time updates for faster task execution.

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Auto-generate work orders from inspections or alerts—eliminating delays and improving SLA compliance.
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Technicians update tasks on mobile, capture photos, and sync progress—even when offline.
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Gain instant insight into status, cost, and performance trends with automated escalation workflows.

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Preventive maintenance

Stop asset failures with preventive maintenance that adapts to usage

Standardize recurring maintenance and compliance in your on your computerized maintenance management software through calendar, usage, and condition-based triggers.

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Create hybrid schedules blending time, usage, and OEM triggers, so no asset is under or over-serviced.
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Build PM templates that auto-generate checklists, assign vendors, and capture results, no manual touch needed.
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Instantly roll out PM changes to thousands of assets at once—bulk assignment and low-code updates save hours.

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Enterprise asset management

Monitor and optimize every asset from commissioning to retirement

Track performance, history, and costs for every asset in your CMMS asset management software to enable smarter repair, replace, and renew decisions.

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Bulk import and QR-tag assets instantly to maintain a live, accurate digital registry portfolio-wide.
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Monitor lifecycle milestones, costs, and conditions to optimize performance and extend asset longevity.
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Capture all warranty and compliance data in one audit-ready system for instant reporting access.

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Mobile-first CMMS app

Enable your field teams to act instantly from any device, anywhere

Facilio's mobile CMMS software empowers field teams with a command center in their pocket: scan QR codes, update tasks, and sync data automatically, even offline.

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Scan QR/barcodes to pull up asset records, log condition, and update inventory at the point of service.
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GPS and geofencing validate technician location and task timing, supporting labor audits and rapid dispatch.
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All work, asset, and inventory actions are usable without connectivity; auto-sync ensures no data loss.

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Reporting & analytics

Turn data into insights through live dashboards and auto-reports

Visualize KPIs, automate reports, and connect your maintenance management system to BI tools for better planning and performance tracking.

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Monitor MTTR, MTBF, and SLA metrics with live dashboards and intuitive drag-and-drop visualizations.
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Generate, schedule, and share reports across teams—exporting to Excel, CSV, PDF, or BI integrations.
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Customize every metric and layout with no-code report builders tailored to compliance and audits.

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See how Facilio solves your biggest maintenance challenges on one Connected CMMS.

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Top portfolios achieve 2x efficiency & 100% compliance with Facilio’s CMMS

Leading businesses across the world took their maintenance from manual chaos to full automation. The result? Zero inefficiencies, zero delays.

Leading FM provider overseeing national landmarks and critical infrastructure since 1993

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Before Facilio

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No unified CMMS, which led to scattered asset and maintenance data.
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Limited visibility into work orders and SLA compliance tracking.
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Manual reporting consumed time and delayed decision-making processes.

After Facilio

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Centralized view of all assets, KPIs, and maintenance activities.
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Real-time insights into SLA compliance and vendor performance metrics.
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Automated daily and weekly reports delivered directly to stakeholders.

300+

Sites managed

2x

Reduced manual effort

72%

Efficient compliance monitoring

Leading Australian real estate manager overseeing $8.5B+ in prime commercial office buildings

Read Case Study

Before Facilio

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Three databases tracked vendors, creating duplicated work and errors.
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Manual vendor searches delayed work orders across the entire portfolio.
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Vendor-owned data made reliable performance tracking impossible.

After Facilio

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Consolidated vendor, payment, and work order data on a single CMMS.
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Automated workflows cut manual effort across maintenance and compliance.
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Real-time visibility enabled better vendor deals and cost optimization.

99%

adherance with SLAs

20+

high performance facilities managed

5000+

service contractors-managing contracts

Premier property investment firm, managing high-quality office and warehouse spaces across Australia

Read Case Study

Before Facilio

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Disconnected tools for work orders created bottlenecks across properties.
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Manual compliance tracking exposed the business to regulatory risks daily.
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Spreadsheets delayed finance reconciliation and cost data extraction.

After Facilio

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One unified CMMS dashboard to manage all 30 buildings from a single view.
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Automated vendor compliance tracking prevents non-compliant contractors.
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Real-time cost tracking integrates with finance for instant reconciliation.

30

Buildings Unified

100%

Automated Compliance Tracking

< 24-Hour

Average Work Order Resolution Time

Top facility maintenance provider managing contractor networks across US, Canada, UK for 35+ years

Read Case Study

Before Facilio

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Manual phone check-ins required for every single contractor job completion.
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No structured compliance tracking led to expired contractor documentation.
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Fragmented tools for work orders, quotes, and invoices slowed operations.

After Facilio

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Mobile app eliminated 100% of manual check-ins with automated contractor access.
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Automated compliance gating blocks contractors with expired documentation.
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One unified CMMS handles dispatch, tracking, and client portals seamlessly.

100%

digital compliance enforcement

24/7

Real-time status visibility

0

dependence on manual check-ins

CIT

Leading FM provider overseeing national landmarks and critical infrastructure since 1993

Read Case Study

Before Facilio

cancel
No unified CMMS, which led to scattered asset and maintenance data.
cancel
Limited visibility into work orders and SLA compliance tracking.
cancel
Manual reporting consumed time and delayed decision-making processes.

After Facilio

check_circle
Centralized view of all assets, KPIs, and maintenance activities.
check_circle
Real-time insights into SLA compliance and vendor performance metrics.
check_circle
Automated daily and weekly reports delivered directly to stakeholders.

300+

Sites managed

2x

Reduced manual effort

72%

Efficient compliance monitoring

Investa

Leading Australian real estate manager overseeing $8.5B+ in prime commercial office buildings

Read Case Study

Before Facilio

cancel
Three databases tracked vendors, creating duplicated work and errors.
cancel
Manual vendor searches delayed work orders across the entire portfolio.
cancel
Vendor-owned data made reliable performance tracking impossible.

After Facilio

check_circle
Consolidated vendor, payment, and work order data on a single CMMS.
check_circle
Automated workflows cut manual effort across maintenance and compliance.
check_circle
Real-time visibility enabled better vendor deals and cost optimization.

99%

adherance with SLAs

20+

high performance facilities managed

5000+

service contractors-managing contracts

Kingsmede

Premier property investment firm, managing high-quality office and warehouse spaces across Australia

Read Case Study

Before Facilio

cancel
Disconnected tools for work orders created bottlenecks across properties.
cancel
Manual compliance tracking exposed the business to regulatory risks daily.
cancel
Spreadsheets delayed finance reconciliation and cost data extraction.

After Facilio

check_circle
One unified CMMS dashboard to manage all 30 buildings from a single view.
check_circle
Automated vendor compliance tracking prevents non-compliant contractors.
check_circle
Real-time cost tracking integrates with finance for instant reconciliation.

30

Buildings Unified

100%

Automated Compliance Tracking

< 24-Hour

Average Work Order Resolution Time

Skeens

Top facility maintenance provider managing contractor networks across US, Canada, UK for 35+ years

Read Case Study

Before Facilio

cancel
Manual phone check-ins required for every single contractor job completion.
cancel
No structured compliance tracking led to expired contractor documentation.
cancel
Fragmented tools for work orders, quotes, and invoices slowed operations.

After Facilio

check_circle
Mobile app eliminated 100% of manual check-ins with automated contractor access.
check_circle
Automated compliance gating blocks contractors with expired documentation.
check_circle
One unified CMMS handles dispatch, tracking, and client portals seamlessly.

100%

digital compliance enforcement

24/7

Real-time status visibility

0

dependence on manual check-ins

Your complete maintenance suite in one CMMS

Use what you need now, scale as you grow. Every module integrates to eliminate silos and delays to give you end-to-end control, from service requests to inventory tracking.

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Vendor management

Onboard contractors with auto-tracked credentials. Block non-compliant vendors from jobs, approve invoices against work orders instantly.

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Inspection management

Trigger inspections by calendar or asset condition. Capture findings with photos, flag violations instantly, maintain audit-ready records.

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Field Service Management

Dispatch jobs to nearest techs with GPS routing. Track live updates, capture photos, log time on mobile—sync progress across all sites.

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Parts & inventory management

Set reorder alerts at minimum stock levels. Link parts to work orders, track consumption by asset, eliminate emergency procurement delays.

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Workplace management

Manage rooms, lockers and desk-booking easily from one system. Analyze occupancy heatmaps, identify underused space, cut facility costs.

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Visitor management

Send guests pre-arrival QR codes for contactless check-in. Notify hosts instantly, auto-deactivate passes, maintain full visitor logs.

Facilio's Core Engines That Power Enterprise Maintenance Success

Everything about Facilio’s CMMS, from its logic to its architecture, was engineered to make maintenance management effortless, data-driven, and scalable.

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AI-Powered Intelligence

Facilio's AI layer eliminates repetitive tasks that slow your team: automating requests, invoice checks, and delivering real-time, actionable insights. One intelligent platform keeps operations agile, proactive, and always at peak performance.

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Powerful Integrations

Facilio's vendor-agnostic IoT agent supports BACnet/IP, Modbus, OPC UA, and Niagara protocols. Its REST APIs connect BAS, BMS, ERP, CRM, and tenant apps into one ecosystem, enabling portfolio-wide command and control from a single platform.

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Workflow Automation Engine

Facilio's workflow engine lets you create rules, triggers, and approvals through an easy UI—no coding needed. Make quick updates or roll out automations instantly, without waiting on IT, so your operations stay agile and efficient.

Built for every industry you operate in

From retail to healthcare, Facilio’s connected CMMS solution adapts to every facility, team, and workflow.

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Maximize uptime and patient safety

Keep critical medical equipment operational with automated compliance tracking and preventive maintenance workflows.

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Streamline maintenance management in campuses

Digitize work requests, track preventive maintenance easily, and create safer learning environments.

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Scale Multi-Client Service Delivery

Manage multiple client sites, automate tasks, and consistently meet SLA commitments.

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Reduce Store Downtime and Costs

Monitor refrigeration systems, dispatch technicians faster, and maintain consistent store standards across all locations.

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Gain Centralized Portfolio Control

Monitor asset health across all properties, track maintenance activities in real-time, and make data-driven capital decisions.

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Enhance Tenant Experience and Efficiency

Streamline maintenance requests, maintain tenant comfort, and reduce emergency repairs.

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Healthcare

Maximize uptime and patient safety

Keep critical medical equipment operational with automated compliance tracking and preventive maintenance workflows.

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Education

Service Providers

Retail

Real Estate

Office Buildings

Recognized by Global Leaders as “Best-in-class CMMS Platform”

Award-winning CMMS & facility maintenance management software trusted by leading enterprises & chosen by FM experts worldwide.

Named a Leader in “2025 Verdantix Green Quadrant for Commercial CMMS”

Recognized for real-time spatial intelligence that transforms portfolio management with proactive workflows, centralized oversight, and data-driven decisions.

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Enterprise-Grade Security with Global Compliance Standards

Built on AWS infrastructure with SOC 2 compliance, GDPR readiness, and bank-level encryption, meeting the strictest security requirements for regulated environments and enterprise operations.

Frequently Asked Questions

What is CMMS software?

CMMS (Computerized Maintenance Management System) centralizes maintenance operations by streamlining work orders, asset tracking, preventive scheduling, and inventory management. It helps reduce downtime, control costs, and extend asset life.

Which CMMS is best for my business?

The best CMMS software offers mobile access, easy customization, strong preventive maintenance tools, real-time reporting, and compliance features. Look for scalability, integration capabilities, and industry-specific workflows.Read our comprehensive CMMS evaluation guide to find the perfect fit for your operations.

How much does CMMS software cost?

CMMS software pricing varies by vendor and model—per user, per asset, or per site. Most include base features with optional add-ons for advanced functionality. Facilio offers flexible, scalable pricing that grows with your operations and asset portfolio.

What's the difference between ERP and CMMS?

CMMS platform focuses exclusively on maintenance—work orders, preventive schedules, asset tracking, and inventory. ERP integrates broader business functions like finance, HR, and procurement. Many organizations use both systems together.

Is cloud-based or on-premise CMMS better?

Cloud-based CMMS solutions operates online with real-time access from anywhere, automatic updates, and lower upfront costs. On-premise systems run locally with more control but require internal IT management and infrastructure investment.

How long does CMMS implementation take?

CMMS implementation typically takes 2-6 months depending on complexity, asset volume, and data migration needs. Key phases include planning, data preparation, configuration, training, pilot testing, and full-scale rollout.Explore our step-by-step CMMS implementation guide for best practices and timelines.

What are the main benefits of using CMMS?

CMMS software increases productivity significantly, reduces repair costs, improves safety, extends asset life, ensures compliance, and provides real-time visibility into maintenance operations and performance metrics.

Does CMMS help with preventive maintenance?

Yes, CMMS automates preventive maintenance scheduling based on time or meter readings, generates recurring tasks, stores maintenance histories, and sends alerts to prevent equipment failures and costly downtime.

Deploy faster. Operate smarter. Control everything from one CMMS.

See how industry leaders boost asset value, reduce spend, and gain real-time portfolio insights.

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