📄️ Overview
A digital visitor management system will help you protect your people and your premises while reducing the burden on your facility management team. It will also make the sign-in process a smoother experience for a visitor.
Visitor Management
The visitor management system helps an organization keep track of the visitors who visit their facility. In general, visitors are the people who step into a facility for personal visits or business meetings, delivery, service or maintenance, job interviews, and other ad hoc activities. Managing the visitors typically includes welcoming them and handling their activity flow.The visitor management process defined in an organization acts as a tool that helps them create or carry out their visitor management policies. Visitor policies can vary regarding the organization, facility type, industry, or geographic location. In some organizations, collecting visitors' names might be sufficient, but others might have higher security requirements—like ID cards, visitor badges, legal documents, and more. By gathering this information, a visitor management system can record the usage of facilities by specific visitors and provide documentation of visitors' whereabouts.Ultimately, the visitor management system makes the visitor sign-in process more efficient and provides the ability to track visitors effectively.
📄️ Getting Started
As we get started with this module, it is essential to understand the basic requirements, features, and functionalities to make effective use of the application. Initially, you should identify the system and functional requirements for smooth onboarding of the application. To explore more, you can get hands-on with features like how to search, filter, export, and sort the data across the module, customize the data display settings, work with dashboards, and so on.
📄️ Basic Components
This module revolves around the following components:
📄️ Illustrating Visitor Management Aspects
The visitor management module is all about reducing the security and compliance risk associated with the outsiders visit, while providing a seamless experience for all the visitors, residents and the in-house security team from invitation to departure. To navigate to this module, click the searchIcon (Visitors) icon in the sidebar menu. All the visits are displayed by default, as shown in the screenshot below.
📄️ Working with Visitor Management Kiosk
The facility entrance is often the first touchpoint of an organization, and taking the visitors through the check-in procedure is the opportunity to make the right impression on them. Visitor management kiosks give organizations the way to modernize their environments while putting new guests at ease by offering a smooth check-in or out.
📄️ Configuring Administrator Settings
The administrator settings page is a self-service portal that provides the administrator with a comprehensive view of all the setup-related information. The application groups similar settings corresponding to the module into individual sections. These settings allow the administrator to configure the required elements and enable or disable the available features.